There are a lot of “isms” floating around lately: minimalism, socialism, activism, pessimism… the list goes on. So a few months back I started searching for my own “ism” that could put a name to the path I’ve been trying to follow and quantify for a while now. Just this last week months of research, brainstorming and discussing have come together to produce the ISM that I will, from now on, hold near and dear to my heart. It is:

Optimalism

When typed into Google (with quotations) it gives you this “orphan” definition from Wikipedia which says something about it being a “healthy form of perfectionism”… but in my humble opinion, that doesn’t even scratch the surface.

There is also an excellent article by Steve Pavlina on optimal thinking based on the book written on the topic by Dr. Rosalene Glickman. The idea of optimal thinking is a part of the core theory of the Optimalism I’m talking about. So if you’re interested in an ISM that has the power to change your life and business completely, give me a few minutes of your time and let me explain what the flag I’m sticking in the ground of the term Optimalism and claiming is all about.

I’ll start by explaining the theories that have gone into this loaded term…


The 80/20 Principle: The concept that 20% of the effort leads to 80% of the result. I’ve always loved this concept ever since I first heard about Pareto’s Principle from the guys at IBMA.

Delegation: This is something near and dear to my heart, especially since my business is based on the concepts of delegating tasks to virtual assistants. Delegation is what you do with tasks that don’t desperately need your attention, things that others could do better and in doing them free up your time to pursue what you’re best at.

Consolidation: Recently I got rid of my camera, iPad (hated it) and flip cam and rolled everything up into one iPhone and one MacBook. My backpack got lighter and my thinking got clearer just knowing that I physically had less stuff. I swear I was more creative afterward the “purge” as well. Why if you can do 5 things with 1 item – would you own 5? It just doesn’t make sense…  that’s why consolidation in our era of technology is essential.

Minimalism: It’s the idea of pairing down to the essentials and not junking up your life up with excess “stuff” albeit mental, physical or even emotional. It’s a great way to live – but I think minimalism is just the first building blocks of a new and inspiring way of life.

Pulley Systems: “Pulley systems allow one to lift heavy loads using forces much smaller than the weight of the load”(reference)

Optimalism asks you to take the best path, aim for the maximum outcome and use the minimal amount of effort.

It’s quite an easy concept to understand and to replicate in one’s life and business too. I’ve been integrating the idea of a “pulley” in my business and have noticed amazing results… I just ask myself “What would a pulley do?”. This was the last piece to fall together in my  understanding of optimalism.

What is Optimalism

The working definition I coined and will be using is as follows:

Pursuing the best course of action, that gets maximum output from minimal input, to achieve optimal results.

That’s my own definition, but I hope it’s one that sticks and grows as the concept of optimalism blossoms. Just think about the ramifications following this type of philosophy will have on your life and business?

Instead of thinking about “how can I do X” or “what should we do with Y” you’re thinking would go something like this:

  1. Ascertain the BEST course of action
  2. Ascertain how you can get the maximum results for the smallest amount of effort (think: pulley, delegation, 80/20)

This formula literally can be applied to everything from your morning routine to creating a profitable business model. Whether you’re wondering how to look the best for your body shape or how to tackle a particular problem in your startup – being an Optimalist will help you succeed better, faster and with more savvy than before.

Don’t be Anything but the Best

The other day I heard how a big, corporate executive that brought back a major brand from the abyss did it (unfortunately I don’t remember his name)… he told this mammoth company that if they couldn’t be n. 1 or 2 in any market, they were to pull out, liquidate assets and focus all their energy on the fewer markets they could dominate.

This really hit home with me… This company was a massive, billion dollar baby and they weren’t happy w/ being anything but first or second in a particular vertical. So as small, lean startups I think we shouldn’t be happy in any spot in a particular, niche market other than number 1.

It’s how me and my partner are going to run Virtual Zeta and how we’ll eventually run Zirtual (once we have enough profit margin to bootstrap the back end). It’s also how I’m going to run my life… There just aren’t enough hours in the day to not try to be the absolute best at what you do.

Optimalism goes hand in hand with the idea of being the best you can be and of choosing the best path, every time.

Don’t Muddy the Waters

Delegation, consolidation and the pulley system (mentally and physically) are essential to leading an “optimal” life as well. There just aren’t enough hours in the day to get all the 80% of crap that doesn’t matter – but has to be done (think: bill paying, research for a blog post or searching queries on HARO) – done.

But there is 20% of your work that is essential to you being successful and becoming the best – focus on that 20% with a rigid intensity and delegate anything and everything else.

This is one of the main reasons I started a virtual assistant business. Focus on that 20%, leave everything else to others.

If It Resonates…

I hope, so much, that this all makes sense – if it doesn’t than I’ll knock it up to one of my “rambling” posts and will clarify my vision for Optimalism better in the future. If it does make sense and speak to you in any way PLEASE let me know :) We’ll be like kindred spirits – but it is a concept I will be spending a lot of time looking into and exploring as I continue to focus this blog around the idea of building a very lean, insanely profitable business that will change your life and shift your destiny – forever.

Just Remember… Optimalism is:

Pursuing the best course of action, that gets maximum output from minimal input, to achieve optimal results.

  1. Ascertain the BEST course of action
  2. Ascertain how you can get the maximum results for the smallest amount of effort (think: pulley, delegation, 80/20)
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  • http://startupremarkable.com Irish howard

    Nice. really relevant topic for me right now. Been doing a lot in the past 2 months trying to opimise my opimalism since escaping my 9 to 5 :) started using GTD systems, scheduling time periods for work, started using Basecamp etc. I’ve seen improvement but still spend waaaay too much time on stuff that probably doesn’t matter so much. I tend to only realise this after the event.

    In my (limited) experience we can ‘Ascertain the BEST course of action’ by using mentors and Masterminds – these have worked well for me lately.

    However, what’s the best way to:
    ‘Ascertain how you can get the maximum results for the smallest amount of effort (think: pulley, delegation, 80/20)’

    How do you do this second part Maren?

    thanks – awesome post!

  • http://experiencingrevolution.com Tessa Zeng

    This is really resonating on a meta, if not totally practical level (and please don’t take that the wrong way, I’m very serious about my metas!)

    Yes, I definitely want to optimize my work. It’s a more-than-worthy goal, because it means bring that which has the most potential to fruition in the least amount of time.

    The word I’m having trouble with is ‘ascertain.’ How can you really ascertain THE best way of doing things? Right now I’m doing more of an ‘optimal experiment’ where I’m putting some core ideas into practice quickly, so as better to ascertain what the best way is after that. Is that just a more detailed explanation of your point, or are we differing here?

    Also, just want to point out the (meta) detail that optimization can lead to complacency, something to watch out for. Too often people -and you see this all the time with big organizations- find an optimal way of doing something, then do it that way for the next 10 years, never going back to the drawing board and rethinking ‘optimal’ at every step. Which isn’t quite sustainable. Let’s avoid that!

  • http://www.jessilicious.com Jess Webb

    YES! Definitely resonating over here! I love this optimalism thing. :)

    You’ve really tied it all together – the 80/20 rule, delegating, being #1 in a market, pulleys – into a very clear picture of how to be the absolute best I can be. This post made me think of several areas where I can apply these principles to take my business farther and clear out clutter and other stuff that is just holding me back.

    One of the biggest things is I am hiring my first VA!!!! And I’m so excited about it. :) It’s someone I recently met through my Quirky Entrepreneurs series on my blog and I think we’re going to be a great fit. She’s going to help me start setting up systems for my marketing and other things, so this will be a HUGE step forward for me and my business! :)

  • http://www.megabizflakes.com samuel

    Awesome post Kate! Love the way you shared your opinion. To get more positive results with Lil input, one must follow that rule. That’s why it’s advisable for someone to focus on things that are very important also focus on your strength and outsource your weakness. Thanks so much for sharing.

  • http://twitter.com/brucegodin brucegodin

    awesome idea and philosophy kate! love it. it totally resonates with me and is something i will be applying in my life and work. you tied it all together perfectly. i am reading linchpin right now and i think the two tie together nicely. thanks!

  • http://thetrailblazinglife.com Collin Vine

    It sounds like it could be a business methodology right along with Eric Ries’ lean startup methodology.

    When bootstrapping a startup you’ll definitely need some pulleys, delegation (thats essential), minamalism, and to consolidate (or focus on 1). Essentially, all these steps prime you for testing, pivoting, and iterating as quick and as effectively as possible. It’s almost like this is the precursor or the back bone to a successful lean startup.

    Rad post, MK!

  • http://zacharyzorbas.com Zachary Zorbas

    Everything makes great sense. These things are all true and should be practiced.

    I just feel like the post wouldn’t be very compelling to anyone that’s already familiar with Pareto’s Principle. “Optimalism” is just another way to say 80/20. There isn’t anything new here.

  • Sammy

    You are simply giving another term to Optimal Thinking, which has been featured at the International Conferences on Thinking and was created by Dr. Rosalene Glickman. This is simply plagiarism.

  • http://www.Escapingthe9to5.com/ Maren Kate

    Notice I link to posts about optimal thinking. This is similar except optimal thinking ends with the idea of always taking the optimal path > it says nothing of using leverage & delegation to male sure that optimal path also the path that does the most with the least.

    P.s. Check the definition of plagiarism as well – it’s a word for word copy of someone elses work without citation.

  • http://www.JosephBothwell.com Joseph

    I love this concept and I love the way you explained it, I totally believe in what you are saying and know that it is the absolute best path to prosperity. I would love for you to further develop your definition and really flesh out this theme. I think it would really benefit everyone who reads it and I can’t wait to read more about it, keep up the good work, it will pay off!

  • http://www.Escapingthe9to5.com/ Maren Kate

    I’m going to keep fleshing it out as it evolves :) thanks for the vote of support Joseph, appreciate it!

  • http://www.Escapingthe9to5.com/ Maren Kate

    Maybe it’s just re-arranging it but the: Pursuing the best course of action, that gets maximum output from minimal input, to achieve optimal results. < has the n. 1 focus on the BEST course of action. That puts your mind in a whole new place … or at least it has with me, then you can pursue the 80/20 principle.

  • http://www.Escapingthe9to5.com/ Maren Kate

    Thanks Collin! :) I’ll keep working on it too – because there is still a lot I’m discovering.

  • http://www.Escapingthe9to5.com/ Maren Kate

    I liked that book a lot also!

  • http://www.Escapingthe9to5.com/ Maren Kate

    Agreed Samuel – not only weaknesses but also outsourcing things you just don’t like to do that someone else can do equally well :)

  • http://www.Escapingthe9to5.com/ Maren Kate

    That’s awesome Jess! Congrats – in the next week I’ll be putting out a free ebook on working with VA’s so make sure to keep an eye out for it as it may help the experience.

  • http://www.Escapingthe9to5.com/ Maren Kate

    Ah – good point Tessa – about the complacency – I think if every day you ask yourself honestly “how can we do this best” and are very forthright with what comes back to you – you won’t be able to stay in a rut for too long.

    On your point about to put a finger on the BEST possible solution, path, action – I think that that is something I’ll have to keep working on to narrow down – because right now it’s more of a feeling than anything. When I ask myself that question – in certain situations I usually get a pretty spot on response back.

    But I do think there needs to be some sort of checks and balances put in place – because I could be wrong and a lot of people – when first starting out – will probably have a hard time figuring out the absolute best path.

    Good points!

  • http://www.Escapingthe9to5.com/ Maren Kate

    Ha – this is a REALLY good point – Tessa (above) brought it up too.

    I go w/ my gut instinct – but I’m somewhat of a perfectionist at heart, so I feel as if I always “know” deep down what the “best” action would/should/could be.

    I’ll have to do some research and brainstorming to come up with a more scientific answer to this but when I do i’ll publish the results.

  • http://www.listenfeelbreathe.com.au David | Listen Feel Breathe

    Hi Maren,

    I love your definition of this word “optimalism”. You are so right that we just don’t have enough hours in the day to do everything so I have always been one to look for ways to maximise efficiency.

    thanks for a great article. So what the BEST way that I can do …

  • http://www.WhoIsBolaji.com Bolaji | WhoIsBolaji.com

    Hi Maren, Irish:

    I don’t think there is a formulaic way to ascertain the best course of action, or the best way to do something. The only proven way for getting to the best answer, is discovery (trial and error).

    This means rather than risking paralysis analysis in worrying whether the course of action being taken is the BEST POSSIBLE… taking an educated decision, and then course-correcting frequently, will most likely get you where you need to be.

    it’s easier to turn the steering wheel when the car is moving. :)

  • http://www.WhoIsBolaji.com Bolaji | WhoIsBolaji.com

    Hi Maren,

    I enjoyed this post.

    I like the PULLEY metaphor.
    I’m curious as to whether you considered the LEVER metaphor… and if so, why you chose pulleys over levers (Levers need love, too!) :P

    Good for you, for putting your flag in the ground, and creating a framework.
    I see some criticism in the comments about this not being original.
    But you cited your sources of inspiration, and have obviously combined a handful of frameworks into a new unique construct.

    Nothing is 100% original – and Maren doesn’t even TRY to pass this off as 100% original.
    The ingredients have been around for a while.
    But the recipe is new.
    So let’s not get hung up on that. Just enjoy the meal.
    Otherwise, why are you even at this dining table? There’s a McDonald’s restaurant a URL away. :)

    Looking forward to further development and examples of this.
    I bet your blog community could help you come up with their personal examples…
    Or take what they’re currently doing, add your secret sauce, and get some new results?

    Perhaps an Optimalism challenge is in order?

    Well done.

    Bolaji.

  • http://www.WhoIsBolaji.com Bolaji | WhoIsBolaji.com

    p.s. The executive you refer to is Jack Welch of General Electric (Either be #1 or #2, or get out of that market.)

    I agree with Bruce Godin (really? Godin?) about LINCHPIN tying in nicely with your concept of Optimalism. So does the Jack Welch quote.
    Be the best in the world at what you do.
    The thing is, you get to define “world”.
    It’s not literally the x Billion people in the world.
    It’s the people in your niche.
    But even more narrowly than that.
    It’s those people who have the specific pain point that you address.
    But even more narrowly than that.
    It’s the people in your niche with your pain point specialty that fit the profile of the type of customer you want to serve.
    We all have the right to create a “No shirt, no shoes, no service “sign on our virtual businesses. We’ll be a lot happier by not feeling the need to serve everyone with a credit card that comes our way.

    If we’re the best at what we do, narrowing our focus won’t starve our businesses.

    Thanks.

    Bolaji.

  • http://mouvment.com Edwin Jansen

    It struck me when I read this that there is an increasingly strong need to optimalize in today’s world. The pace of innovation and new business acceleration, combined with such abundant access to affordable outsourcing means that your best competitors are already optimalizing – so if you’re not thinking this way you can’t compete. It seems like we’ve already hit the tipping point on this concept – we just hadn’t named it yet.

    Interesting example – this morning I got an auto-response from an email sent to the author Simon Sinek that said “my struggle to keep up with all my email, has left me writing less and falling even further behind when I travel.” and so he is “doing an experiment. I am no longer using professional email so I can focus on the important and not the immediate.”

    Then it goes on to list the contact info for various people who help him do the different things surrounding his writing and speaking – so that he can focus on doing what he does best – Inspire people. It’s optimalism in action, and I bet it’s paying off.

    So good work Maren. I wonder how long it will take before the spell check in Disqus recognizes optimalism.

  • http://www.Escapingthe9to5.com/ Maren Kate

    It was Welch!! Good call :) thanks that was bothering me so much. Thanks for the insight by the way I really appreciate it! and maybe I will do some challenges in the future :)

  • http://www.Escapingthe9to5.com/ Maren Kate

    That’s the second part of the puzzle – I’m working on it :) I’ll keep posting as I keep learning more about this topic and consulting w/ experts in the areas surrounding it. I want to meet with a bunch of people in 1 off arenas and get their take on it :)

  • Sammy

    This is an attempt to plagiarize Dr. Rosalene Glickman’s 23 years of research on Optimal Thinking. Shame on you!

  • Sammy

    You are attempting to steal the data collected on Optimal Thinking, protected by international copyright and researched for 23 years by Dr. Rosalene Glickman. I have alerted Dr. Glickman, who will alert her publisher. Shame on you!

  • Robert McLeod

    Cool story bro

  • http://www.VirtualZeta.com Maren Kate

    Have you even read this article? There is link to a review of her book – on Optimal Thinking – and no… not her publisher – shudder…

  • http://www.VirtualZeta.com Maren Kate

    Like I said before, you really need to spend some time Googling the word “plagiarize” and then, read the article your commenting – as there were obvious links to her work.

  • http://maximizeleadership.wordpress.com/ Melodee Forbes

    As always you challenge my thinking which sadly many people cannot do.

    I’ve hired a VA here and there, but have not appointed one consistently. I don’t know what has been holding me back, but this is the push in the pants that I’ve needed.

    Thank you, Maren!

    Melodee

    PS – Excited to meet you at the Mixergy event in a couple of weeks. I have somethings to bounce around your brain. :)

  • http://www.VirtualZeta.com Maren Kate

    Yeah I can’t wait either! It’s going to be awesome :)

  • http://www.russellaaron.wordpress.com Russell Aaron

    Fantastic article Maren! In this day and age it’s so easy to get bogged down in the “stuff” that we lug around instead of focusing on doing things optimally and efficiently. Especially now that I’m juggling a full time career, grad school and triathlon training, I find that I have to use my time VERY wisely and have to be the best IT coordinator-grad student-triathlete there is… haha.

  • http://chrisalta.com Chris Alta

    Maren Kate!

    This makes COMPLETE SENSE! GREAT JOB, I’M GOING TO STOP TYPING IN CAPS NOW! :D

    I think the company you’re referring to is Apple. When Steve Jobs got fired from his own company (amazing how that’s possible) they went down the drain. Then after he had success with Pixar they re-hired him and he realized that they were in a ton of different markets trying to compete with other markets that weren’t what they were best in. This resulted in them losing tons of money.

    He saw this as stupid and said lets focus on what we are good at and crush it. Your 20/80 concept coming to life.

    He cut the 80% of crap that they weren’t good at, and focused Apple’s time on the 20% of stuff that they were good at. When that happened they saved a ton of money, and in the end turned into a billion dollar company :)

    I really like this post and your definition of optimalism. I’m going to have to print that out and put it on my wall somewhere where I can see it everyday. Bet you didn’t think you’d have that kind of impact on a joe-shmo like me hu? lol

    thanks Maren Kate

    cheers!

    -Chris Alta

  • http://chrisalta.com Chris Alta

    Irish Howard! (I wanted to say Irish Car Bomb lol)

    Saw that you were using masterminds and have been getting great results, just thought I’d spread a comment on your comment. I forget where I read but it was said that when you bring a group of people together for a mastermind that you actually don’t accomplish more.

    The test had put a group of people together and then put one individual alone and told them to do the same project.

    When they were both times the group hadn’t come close to finishing and the individual had finished early. I guess with groups everyone’s pulling every which way as to where the individual came up with his own terms and ideas and put them into action right away. His creativity was way sweeter too. Man I wish I could remember so I could show you!

    As far as maximizing man. It’s all about outsourcing. I would suggest using 69designs or Odesk. Or Virtual Zeta! If you can afford a virtual assistant then definitely get one..

    Think of it like moving furniture. You’re going to call your buddy up and then pay him in beer lol. It’s more time efficient rather than doing it yourself.

    Same thing goes for anything really. Painting your house, plumbing, landscaping. If you aren’t good at something or don’t want to or need to take the time to learn it, then outsource the work to someone else who is good at it so you can focus on what you are good at. This is where the good old saying of time is money comes into play.

    cheers!

    -Chris Alta

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  • http://www.facebook.com/profile.php?id=1600270130 Chuck Svajgl

    I have been working on the concept of optimalism as well. I really think that there is something to be said for determining who you are and what you want and then optimizing your life to maximize the time you spend doing what you want!

  • http://www.GenuineThriving.com/ Jeremiah Stanghini

    I love it when people come up with their own versions of words — it makes communicating much easier. It reminds me of operationally defining terms in academic journal articles. It’s important to explain to people what you mean by “x” and “y.” Personally, I like your definition of optimalism. :-)

    With Love and Gratitude,

    Jeremiah

  • July Trinity

    This is by far the most logical post I have stumbled upon in my very few blogging days.
    It makes perfect sense. I don’t work hard, I work smart.
    This one here is very smart. I am an advocate of your concept of optimalism.

    Cheers, July

  • http://www.VirtualZeta.com Maren Kate

    Thank you July :) I really appreciate that! Keep up the good, smart, work!

  • http://www.foursides.ca James M

    I have been shifting my focus towards minimalism, but was never 100% comfortable with it. Reading this post, I think I know what I am. Being optimalistic is the best way to run a business.